Teams Phone Systems in Australia


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What Is A Microsoft Teams Phone System?

The PBX (private Branch Exchange) in Microsoft’s product suite is the technology that enables call control and phone system functionalities within the Microsoft Teams ecosystem. Users can access the Teams Phone System features using either Apps on their mobile devices, clients on the laptops or PC’s or via Microsoft Teams Certified Devices.

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Calls can be placed between users within your organisation internally within you business regardless of the staffs locations, meaning that there is no interaction with the outside world, and therefore no call costs. To make calls outside your business, you will need to add products such as Teams Direct Routing - which is a virtual phone line from your Teams environment to the outside world.

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Teams Phone System Features:

Auto Attendants

Allow you to manage incoming calls with an audio greeting that allows callers to select a destination within your business to best handle their call

Call Queues

Allows you to manage the call queues in your phone system and to set up welcome messages, on-hold music, rules for call allocations to agents or staff etc.

Music On Hold

Allows you to select your own custom music file or uses the system embedded music when a caller is placed on hold. This feature is utilise when calls are in queues.

Call answer/Initiate

This feature allows a user to answer a call with a click or touch and enables the dial-pad so that outbound numbers can be dialled from any Teams enabled device

Call forwarding & Twinning

Allows calls to be forwarded to another destination or to ring simultaneously on another device or number. Unanswered calls can be sent to co-workers or voicemail.

Group Call Pickup

Incoming calls can be routed to a group of users when the called user is busy or not available. Users within the group can then configure how they wish to be notified.

Hot & Cold Transfer

Allows the transfer of a received or made call to another user or to an external number. This can be either cold – direct transfer, or warm – consultative or transfer.

Call Park & Retrieve

Allows a call to be placed on hold (parked). Teams then generates as unique code that can be used to retrieve the call from hold via the app or Microsoft Teams supported device.

Caller ID (CLI)

Shows the number and corporate details of internal users such as photo and job title. External incoming calls will display stored information from the corporate directory.

Federated Calling

If multiple tenancies are linked, users within these tenancies can call each other like it is an internal call. This allows for secure communication and collaboration.

Presence based Routing

Inbound calls follow rules in relation to user presence, e.g. if a user has a calendar appointment – the user will be seen as “busy” and the call will be forwarded as programmed.

Integrated Dial Pad

Allows for calling utilising the embedded dial-pad in the Teams App on your mobile or desktop. You can chose to dial by number or by name if it is a stored contact.

Video Calls

Use the video call functions in Teams to make and receive video calls to users or externally via teams using a Microsoft Teams Certified camera on your PC, laptop or mobile phone.

Cloud Voicemail

Options to receive voicemail as an email to you exchange inbox, via a Teams Certified Phone, or utilise the option to have the message transcribed and sent as an email.

Distinctive Ring

Users can elect alternate ring tones for external calls, internal transfers, forwarded calls etc, so they can easily identify the call type or individual the call is coming from.

Call Blocking

Allows users to block a number by adding them to a “blocked caller” list. This can be used to manage nuisance or unwanted telemarketing calls.

Shared Line AppearanceCall Blocking

Allows a call to be placed using another users number or a “shared” number such as a primary business number not tied to an individual.

Common Area Phones

A common area device is one that is not assigned to a user, but is set to a destination such as a hotel or office building lobby where it can be accessed by all.

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